Embassy of Belgium in Singapore
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Legalization and translation

Legalization
1. What
2. Type of documents
3. Procedure
Procedure for a document issued by a Singaporean authority
1. Application
2. Authentication
Translation

Legalization

More information can be found on the website of FOD Foreign Affairs.

1. What

A document that is official and legal in one country is not necessarily official and legal in another. Many documents must therefore be legalized if you wish to use them abroad.

The legalization process involves checking the origin of the relevant document. Legalization is official confirmation that the signature of the civil servant that has signed a document, or the seal or stamp on the document, is legitimate.

It is not only the signature of the person that has issued the document that is legalized, the process can also legalize the signature of the legalizing registrar. Every signature, every seal and every stamp will be legalized by the person authorized to do so and who is familiar with each signature, seal or stamp. This explains why various legalizations are sometimes required, in a specific order.

2. Type of documents

a) documents issued by a Singaporean authority: certificates, certificates of extract or certified copies from Civil Status Registers, notary deeds, attestations of nationality, attestations of residency, attestations or declarations of family composition, court rulings, diploma’s, etc. These documents will need to be legalized by the Ministry of Foreign Affairs in Singapore prior to the legalization by the Belgian consular post.

b) documents signed by a private person: these documents can only be legalized when the signatory personally appears at the Embassy with proof of identification.

c) certified true copies: certified true copies can only be issued by the authority that issued the original document. These certificates will need to be legalized by Ministry of Foreign Affairs in Singapore, prior to legalization at the Belgian consular post.

Belgian consular posts are not authorized to issue extracts or certified true copies of Belgian documents, of f.e. drivers licenses, travel and identity documents, Belgian diploma’s,… These documents can also not be legalized by the consular post.

3. Procedure

To legalize a document, it will need to be submitted at the Embassy, together with the payment. Processing time is approximately 2 working days. Click here for the list of Consular fees.

Procedure to apply for and authenticate a document issued by a Singaporean authority

Please note that laminated documents cannot be legalized.

1. Application

Birth: Apply for a non-laminatedCertificate of Extract from Register of Births” at the Registry of Births & Deaths or on their website at: 

Immigration & Checkpoints Authority (ICA) 
Registry of Births & Deaths, Citizen Services Centre
3rd Storey, ICA Building 
10 Kallang Road (Next to Lavender MRT station) 
Singapore 208718 
Tel: +65 6391 6100 / 6341 

Marriage: Apply for a non-laminatedCertified copy of an entry in a Marriage Register” directly at the competent authority:

Registry of Marriages (ROM) 
7 Canning Rise 
Singapore 179869 
Tel: +65 6338 7808 

or

Family Justice Courts of Singapore
3 Havelock Square
Singapore 059725 
Tel: + 65 6435 5110 

2. Authentication

Ministry of Foreign Affairs
Consular Service Counter
1 Sherwood Road (Tanglin) 
Singapore 248163 
Tel: +65 6379 8000 
E-mail: mfa@mfa.gov.sg

Translation

The Embassy does not translate any document except Belgian driving licenses. All other documents can be translated by a translator recognized by the Embassy. The list of translators can be found here. A translation can be legalized by the Embassy when the translation is submitted together with the original document.