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From 29 May 2022, the Singapore authority ICA no longer issues physical birth certificates. Digital birth certificates will be issued for births that are registered from 29 May 2022.
In case you don't have a digital birth act, or the digital birth act you have was issued over 1 year ago, you must apply for one online. It is a certified true copy of a birth certificate that replaces a lost or damaged birth certificate.
To register a Belgian child, born in Singapore within marriage and the marriage is registered in the Belgian national registry, the following documents are required:
- original of the “Notification of live birth” (document issued by the hospital immediately after birth),
- copy of passport of both parents,
- copy of any other passport of the child, should it also have another nationality,
- registration form minor, duly completed, dated and signed. Both parents sign the form for the minor,
- print of the digital birth certificate "Birth certificate (for newborns only)" / an original extract of the birth certificate "Birth extract", legalized with apostille and issued less than 1 year ago.
Kindly contact us via email in the following cases:
- You are Belgian but not registered at our Embassy.
- You are Belgian but not born in Belgium.
- Your child is not born in Singapore.
- You are not married.
- Your marriage is not registered.
The procedure to obtain a legalized digital birth act / original birth extract is as follows:
Step 1
- For newborns, upload the digital birth certificate from the ICA website: 'eRECEIVE: Download Certificate of Birth' (for newborns only)
- In the cases below, upload the digital birth certificate from the ICA website: 'eRECEIVE: Certificate of Extract (Birth)'
- The digital birth certificate / birth certificate was issued more than 1 year ago.
- You have lost the digital copy of the birth certificate.
The original Birth certificates issued before 29 May 2022 are for your own records, please keep it in a safe place.
Step 2
The digital birth act / birth extract needs to be legalized with apostille by Singapore Academy of Law (SAL). Please check with SAL how to obtain the apostille.
Singapore Academy of Law
1 Coleman Street #08-06
The Adelphi
Singapore 179803
Tel.: +65 6332 4388
E-mail: enquiries@sal.org.sg
Your document is now ready to be used by the Belgian authorities. Further legalization by the Ministry of Foreign Affairs, Singapore or the Belgian Embassy is not required.
Step 3
The Embassy will register your child in the Belgian Population Register. The processing time is approximately 2 working days. After registration is completed, all original documents will be returned to you. A copy will be kept in your file. Upon registration of your newborn, a passport application can be submitted at the same time. More information about passport applications can be found on our passport page.
What do you do with the foreign civil status certificate you have obtained?
Transcription
The Embassy strongly advises you to transcribe the birth certificate in the Civil Status Registers in Belgium.
This will allow you in the future to apply for an extract of the birth certificate at your commune in Belgium. When transcription was not done, the extract will always need to be obtained from the Singaporean Registry of Births and Deaths, which can be difficult after leaving Singapore. Contact the municipality within 6 months of the issuance of your foreign certificate for the transcription.
Once the certificate has been registered, you can easily obtain copies or (multilingual) extracts from your municipality or Embassy.
You can find more information on this page.
